As a special thank you to exhibitors and sponsors for your past support. Detailed information concerning your booth and other benefits listed below.

Exhibiting at the ACVO Conference

Your investment for a 6’ x6’ table top exhibit includes:

• 1 – 2 company representatives per booth to attend the conference and exhibit.

• 24 hours to exhibit, allowing for plenty of contact time with attendees.

• Exhibitors are the guests of honor at a reception specifically designed to ‘launch’ the exhibit show (Wednesday evening).

• Continental breakfasts and breaks are hosted in the exhibit area each day to build traffic and vendors are welcome to partake.

• Invitation to attend semi-formal dinner/event evening with potential clients.

• Attendance to scientific sessions on a space-available basis.

•  One copy of the official proceedings book per exhibit booth purchased.

• Your company contact information listed in the official proceedings for future reference (if registered by August 1, 2008).

• A listing on signage at the meeting; posted each day near the registration desk and in the exhibit area.

•  A listing and thank you in the December 2008 ACVO newsletter, which will be distributed to 311 ACVO Diplomates and 60 Residents.

• Company name listed in the 2009 meeting registration materials for all vendors and attendees to see.

• A complete listing on the ACVO web site pre and post meeting.

• A printed list of attendees (provided at the conference).

• An up-to-date list of attendees mailed after the conference (includes late registrants and walk ups).  The option to purchase a digital list is available.

Contract, Payment, and Space Assignment

To secure booth space at the ACVO conference the completed original application must be received by August 1, 2008, with full payment. If registration is not postmarked by August 1, 2008, a $100 late fee will be added to the rates and those companies may not be included in the proceedings book. Assignments will not be made without full payment. When the ACVO accepts an application for booth space, it becomes a contract and is considered a binding agreement between the ACVO and the company submitting the application. 

Space assignment is based on the date of receipt of the application and full payment, exhibitor preference, and location of competitors. Past exhibiting history is not considered in booth assignments. The ACVO makes the final decision regarding exhibitor placement.

Exhibitors will be notified in writing of the final placement. If the assigned space is unacceptable, the exhibitor must notify the ACVO within 10 days of receipt of the assignment to request changes. Changes are not guaranteed. No response from the exhibitor constitutes acceptance of the assigned exhibit space.             

Booth Package

• One draped display table (space does not allow for additional tables).

• Two chairs and one trash can.

• Booth area vacuumed for no additional fee.  (No carpet needed). 

• Two complimentary exhibitor badges per booth purchased ($60/additional pass).

• General overhead lighting and climate control of the exhibit hall.

Booth Types, Construction and Sizes

• This is a table-top show only.  One 2.5’ x 6’ draped display table per booth (table sizes may vary slightly) will be supplied. Encroachment is not allowed!

• Exhibits and displays must be confined to the rented space (6’ x 6’ with 1’ clearance on each side of the table). The maximum height of a table top display is 10’ at the back of the booth and 4’ in the front half of the booth space. Exhibits may not exceed these parameters. The aisles are common property of all exhibitors and must not be obstructed at any time. Fire code regulations prohibit exhibits from extending into aisles.

• A freestanding backdrop may be used (not to extend more than 7’ in total width), or a banner may be attached to the front of the table. Booth signage is not provided. The hotel will not allow signage to hang on the walls.

Booths do not include decorations or utilities such as electrical outlets, special lighting or water.  Furnishings and accessories beyond what is listed are not included. Pipe and drape is not used. Hotel contact information to order audio/visual and power will be provided in confirmation materials.

Sponsors

Includes all of the above but will receive additional signage at their sponsored event and receive verbal recognition at that event and/or during an appropriate time at the meeting. (View sponsor list of items, benefits and recognition sheet.)